Company formation in Poland, company registration in Poland, company incorporation in Poland

Interest in Poland as a place to conduct business by foreign investors is steadily growing. This is driven by favorable economic conditions, relatively low operating costs, and low taxes. Owning a company in Poland is a very attractive option for entrepreneurs from all over the world. Flexible tax regulations and low tax rates include:
- corporate income tax (CIT) of 9% for companies with annual revenues of up to EUR 2 million,
- personal income tax starting from 12%,
- standard VAT rate of 23%.

Types of companies available to foreigners

The most popular business structure in Poland is the limited liability company (spółka z o.o.). In addition, foreigners establish joint-stock companies (spółka akcyjne) and simple joint-stock companies (prosta spółka akcyjna). The choice of legal form depends on business needs and the planned scale of operations.

Characteristics of a limited liability company (spółka z o.o.)

Limited liability company limits shareholders’ liability for the company’s obligations to the amount of the share capital. The personal assets of shareholders remain protected in the event of the company’s insolvency. A minimum share capital requirement of 5,000 PLN and the ability to pursue any lawful business activity make the sp. z o.o. an attractive option. However, before commencing operations, certain formalities related to company registration in Poland must be completed.

Opening a company in Poland

Our law firm provides detailed information on the process of establishing and registering a company in Poland. We assist in setting up your company, guide you through the online registration process, explain legal nuances, and inform you about tax obligations. We will help you choose the legal form that best suits your business objectives.

Company formation in Poland

The first step is to decide which type of company you wish to establish. Several types are available, primarily the limited liability company (spółka z o.o. / sp. z o.o.), the joint-stock company (spółka akcyjna / S.A), and the simple joint-stock company (prosta spółka akcyjna / P.S.A.). Depending on your needs, we will assist you in selecting the appropriate type of company.

Company incorporation in Poland

The next step is to prepare the company’s founding documents. The most important document is the Articles of Association. It must reflect the specific needs, objectives, and relationships between shareholders. Articles of Association regulate the key aspects of the company’s operations and functioning. They must be drafted in accordance with the requirements of the Commercial Companies Code to safeguard the interests of shareholders and ensure smooth operation. Articles of Association must be executed before a notary and signed by all shareholders (it is possible to grant a power of attorney to another person to establish a company on your behalf).

Founding documents of a limited liability company (spółka z o.o.)

Articles of Association are the principal corporate document defining the company’s operating rules. Articles of Association of a limited liability company must specify:
- company name (business name),
- company’s business activity,
- the amount of share capital,
- whether a shareholder may hold more than one share,
- the number and nominal value of shares subscribed by each shareholder,
- the duration of the company, if specified.

Company registration in the Register Court in Poland

Company registration is conducted online by completing an application form available in the electronic system. The application must be accompanied by relevant attachments, which vary depending on the type of company. Mandatory documents include:
- articles of association,
- list of shareholders,
- list of management board members,
- list of persons authorized to appoint the management board,
- statement confirming contribution of share capital,
- declaration regarding foreign status.
Currently, all applications for company registration with the Register Court are submitted online via the portal operated by the Ministry of Justice.

How we assist in establishing a company in Poland

As an accounting and legal firm, we have been establishing companies in Poland since 2005. We provide assistance regardless of the city in which you intend to open your company. We have established over 300 companies in Poland for our clients. Our company formation services simplify the process and open the door to business success.

Many clients have already used our services and are satisfied with their choice. You can join them as well.

We invite you to cooperate with us.

Do you need assistance in establishing a company in Poland?

Call us +48 795 600 197
Or write to us email: info@companyregistrationinpoland.com

FAQ about company formation in Poland

Can a foreigner establish a company in Poland?

Yes, a foreigner can establish a company in Poland and has the same rights as Polish citizens to set up common legal forms, such as a limited liability company (spółka z o.o.).

What types of companies in Poland can a foreigner open?

The safest structures for foreigners are capital companies. The most popular and least formalized option for foreign investors is a limited liability company (spółka z o.o.). Other available options include a simple joint-stock company and a joint-stock company.

Can a foreigner be a management board member in a Polish company?

Yes, a foreigner can serve as a management board member in a Polish capital company. Polish law does not restrict this function based on nationality or place of residence. Any adult individual may serve as a management board member provided they have no criminal record.

Does a foreigner need a digital signature?

Yes, a foreigner in Poland needs a digital signature to handle official matters, sign agreements, submit financial statements, and manage filings with the National Court Register (KRS).

Can a foreigner obtain a PESEL number?

Yes, a foreigner can obtain a PESEL number in Poland. A PESEL number is issued upon application if it is required, for example, for tax purposes, serving on a management board, or signing financial statements. The procedure is free of charge and can be completed at any municipal office.

What is the minimum share capital for a limited liability company in Poland?

The minimum share capital for a limited liability company (spółka z o.o.) is 5,000 PLN.

Does a company need to have an office in Poland?

Yes, a limited liability company registered in Poland must have its registered office within the territory of Poland. The registered office must be specified in the company’s articles of association and entered into the National Court Register (KRS).

Is it necessary to reserve a company name before registration in Poland?

No, it is not possible to reserve a company name in Poland. The company name is specified in the articles of association. It is important that the chosen name is unique and does not infringe upon the rights of other entities. Before registration, it is necessary to verify that no identical name already exists in the National Court Register. The registration court will refuse entry if the name is identical to that of another company.

Do I need accounting services for my company in Poland?

In theory, bookkeeping can be handled independently. However, due to complex Polish tax regulations, the obligation to submit financial statements to the registration court, and frequent legislative changes, it is advisable to use professional accounting services provided by external accounting and advisory firms.

Is it possible to obtain a visa through company registration in Poland?

Registering a company in Poland may serve as a basis for obtaining a work permit in Poland. Once a work permit is obtained, it is possible to apply for a visa for the purpose of performing work in Poland.

Are special permits and licenses required to conduct business in Poland?

Yes, certain types of business activities in Poland require permits or licenses. This applies to sectors affecting state security, public health and finance. Concessions are required, among others, in banking, energy, transport, mining, security services and other regulated industries.

Can a company be registered in Poland remotely without visiting the country?

Yes, it is possible to establish a company in Poland without a personal visit. It is sufficient to grant a power of attorney to a professional firm that will carry out the entire process on your behalf.